How to manage your mailing list with Google Groups

Transcript: Welcome to this Google Apps screencast where I'm gonna show teachers how to make a google group email list for your classes it's a great way to organize your students all into one group so I'm in the Google Groups tool this is accessible from the black bar up at the top so I went to groups and when working in the groups area you just go up here to create group when you get into the create group area you should see first just make sure that you have Franklin choices this is for Franklin staff that we're showing this screencast we're creating the screencast make sure you have Franklin choices over here if you don't try to go back to groups make sure you do see the Franklin choices here and that you're signed in with your Franklin credentials for creating the group name please start this with the two letters of your building so I'll put F P if you're working at the high school you can put HS or in the of Elementary's use your two letters and that's just so when all these groups are piled together in one place we know what what building... See more →

Key quotes:

• "The answer: start your own email list that’s useful, relevant, and interesting, and grow it yourself."
• "(See below for metrics you should use to measure your work email list effectiveness.) The same is true at work."
• "When you’re building an email list that people don’t have to subscribe to, you are building an audience."
• "This means you’re less likely to be spamming people, which is never a reputation you want to have."
• "No need for a magical automatic form — most lists are small at work (under 1,000), so emailing each one directly will be easy."
• "In the commerce world, business owners ask people to unsubscribe if they don’t find emails relevant."

Key quotes:

• "BIERSDORFER When your Google Contacts list becomes outdated or in need of correction, you can update the entries as needed."
• "Published: February 10, 2016 at 07:00PM via NYT Technology http://www.nytimes.com/2016/02/11/technology/personaltech/making-corrections-in-the-gmail-address-book.html?partner=IFTTT Written by Written by."

Key quotes:

• "By Jane Reid We’ve chosen to use Google Groups to manage our email list so that each of you can control how frequently you receive messages and the like."
• "You will not need to have a Gmail account, to join the Family Council see more below Google Groups & Google Accounts."
• "Log into your Google account and go to https://groups.google.com/forum/#!forum/berksilverfc, and click on “Apply for membership” If you’re new to Google Groups, you have our sympathy."
• "Option 2: Respond in Google Groups If you have a Google Account (such as for gmail), you can reply from within the Google Groups interface."
• "If you’d like to monitor conversations but not have it flood your email, you can manage some of those settings from within the Google Group."
• "To change the default settings, go to the web-based Google Groups interface, (groups.google.com/forum/#!overview) and tap on Membership and Email settings."

Transcript: In this tutorial I'm going to show you how to create a group email or group contacts inside of your Gmail whenever you compose a message and you are entering all the people that you'd like to send the email to you can enter them one person at a time or the easier way to do it is to have a premade group whenever I have a premade group I simply type in the name of the group and I can select everybody inside of the group here I have a premade group called science these are all of the students in my science class notice it enters them all for me whenever I choose the science group this allows me to email my science class must much more efficiently and effectively to do this I'm going to go to the top where it says mail choose the drop-down menu and select contacts you can make as many groups as you would like as you can see I have groups for my advisory students advisory parents the LA teachers science teachers parents of students and in my science class to create a group you're going to choose new group here... See more →

Key quotes:

• "At each of my jobs, every group had a ‘communications’ lead or an executive assistant who spent hours of their time maintaining a Google or MailChimp-based list of emails."
• "Google Groups remains unrefreshed in design and hard to navigate, and if the emails are kept somewhere else, they don’t update when people leave— my personal account still gets newsletters from two jobs ago! Even when email lists are functioning nicely, it’s still hard to know who is on them."
• "I decided to use Google’s new Gmail Add-ons feature like I did with Face to a Name."
• "If you’re reading this from Google, or if you have the answer, please let me know! It’s annoying that I cannot get multi-line support (another code issue), but this does technically allow the user to conjure up all those emails in a channel: People kind of hate it, though, so I’d love to see this through to the final step of automatically populating the Gmail fields."

Key quotes:

• "So I’d muddle along as best as I could, trying to keep afloat, using a complex set of rules to divide my emails into multiple folders and crossing my fingers that I didn’t miss anything critical."
• "So I rely on the Multiple Inboxes feature in Gmail to ensure that three key folders are in view: Follow Up, Waiting and Read Through."
• "You can enable it from the Advanced tab under Settings: Now you’ll find a separate settings tab for Multiple Inboxes; here’s how I have mine configured: I make a point of labeling Follow Up, Waiting and Read Through with traffic light colors to make sure that it’s easy to visually differentiate."
• "Once you have Multiple Inboxes set up in this way, you’ll have a view that looks something like this: I’ve written this from the perspective of a Gmail user, but hopefully it’s easy to see how these concepts apply to Outlook or another email system."

Transcript: Welcome to Gmail video here I will show you how you can add a contact to specific group in Gmail so for that just click on this similar button and there you will find contacts click on that after that it will display all the contacts and groups as well so as you can see here is showing all contacts and here it is showing all groups so let's say for example you want to add this contact to the group say ABC then what you do is click on edit button and then you have to click on add to groups here it will select all the groups so if you want to add in to say ABC then you have to click on ABC and that's it so if you now go to the ABC that contact is added in to that group so next time you send the contact send an email to ABC group they will be saying to this person as well that's how you can add a contact to the group in Gmail thanks for watching this video happens if this video useful please hit like below and for more videos please subscribe my... See more →

Transcript: (futuristic whooshing) - [Scott] Groups, labels, Google Contacts. What is it all about and whyshould you be using labels? Well in today's video I wantto show how you can save time by creating groups within Google Contacts. Hello, everyone, ScottFriesen here at Simpletivity, helping you to get moredone and enjoy less stress and when you create labels,formally known as groups within Google Contacts, youcan save yourself so much time. If you have a team orparticular group of people that you contact on a regular basis, isn't it easy just toselect one group here and then boom! All of their emailaddresses are input here on the to line. But this isn't the only placewhere you can use groups. You can use it in otherGoogle applications as well. Now let's get started off bygoing back to Google Contacts. In order to do so, I want toshow you two ways to get there 'cause this is a questionI get most frequently. Number one: if we go tothe top right hand corner we have our Google Appsicon and by clicking this you should be able tofind the Contacts icon. Now if you don't see it up here, you may have to scroll down below... See more →

Transcript: Hi this is David Spangler and I'm going to show you how to use Google Groups to create a mailing list to help you get around the 500 message limit per user per day from Gmail if you press create a group from within groups we're going to name the group test group a group description test group and I'm going to select restricted on the access level and create my group at this point we will add some members I'm going to select three of my co-workers and turn off the send email to new members notifying them they have been added and add the members in this list as well I'm able to go well beyond the 500 user limit so that I can essentially send one email out and have it go to over 500 recipients and be able to send more than one of those a day we visit the new group and the first thing we'll do is change the group settings and access so that only one person can send out mail to this mailing list so we're going to change the who can post messages to managers only save the changes and at... See more →